KINGSBRIDGE ESTUARY

DECORATIVE AND FINE ARTS SOCIETY

 

ANNUAL GENERAL MEETING – THURSDAY 29th JANUARY 2009.

 

 

The 2009 Annual General Meeting of the Kingsbridge Estuary Decorative and Fine Arts Society was held at The Reel Cinema, Kingsbridge on Thursday 29th January at 9.45 am.

 

Mr Richard Bunn (Vice-Chairman and Treasurer), Mrs Yvonne Bennett (Acting Secretary), Mr Bill Blanch, Mrs Lucie Graham, Mrs Pauline Howells and some 16 members were present.

 

1. Apologies for  absence were received from Dr A and Mrs V Barford, Mrs Joan Pincombe, Dr Malcolm Waite (Chairman) and Mrs Susan Wright.

 

In the absence of Dr Waite, the meeting was chaired by Mr Richard Bunn who noted that there was not a quorum present (50 members needed). He said he intended to proceed with the meeting but that any motions voted on would require ratification at the next meeting.

 

2. Minutes of the last AGM held on Wednesday 25th June 2008

These were received and approved.

 

3. Chairman’s Report

This was received and approved.

 

4. The Annual Accounts of the Society

This is mid-year for the Society so there were no formal accounts to present. However, Mr Bunn gave a brief account of the Society’s finances. The annual subscription was reduced this year from £41 to £36 and the membership has stabilised at 222. Fifty additional members are needed to maintain the bank balance at its current level. It is intended to maintain the subscription at £36 for the 2009/10 season.

At the year end on 31st July 2008 there was £11,500 in the bank. Today, with the income from members’ subscriptions, the bank account stands at £14,500. It is expected that there will be a loss this year in the region of £1,500.

Major expenses are the per capita fees (over £2,000) that have to be paid to NADFAS and South West Area.

The aim is to maintain a minimum of £5,000 in the bank. This is approximately the sum paid to lecturers each year.

This year the Study Day made a profit of £200 and the Cornish Gardens visit a profit of £40. However, the Christmas Lunch was not so well attended and made a loss of £23. There was also a loss of £250 for the Libertas meeting because it was 40 people short. The Study Day planned for March 2009 has been cancelled because only 24 people booked and 50 were needed to break even.

 

5. Election of an independent Examiner of the Society’s Accounts

This was done at the AGM in June 2008.

 

6a. Election of Officers nominated by the Committee

All the Officers were elected to go through to January 2010

6b. To note co-optations made on to the Committee

Mrs Joan Mackenzie’s name was put forward by Mr Bunn for approval and seconded by Mrs Pauline Howells. All those present were in favour.

 

7. Any Other Business with the prior permission of the Chairman

There had been no formal requests from members but comments were invited. A member proposed thanks to the committee for all their hard work on behalf of the membership.

 

8. Date and Time of the next Annual General Meeting

This will be on Wednesday 27th January 2010 at 7.15 pm prompt.